Welcome to
spiresrecruit.com, a Web site of
All Job Now ('we' or 'us'). We respect the privacy of those who access and/or use the Site ('you', 'your', 'user' or collectively 'users') and are committed to protecting the personally identifiable information we collect.
1. What Personal Data does Spires collect?
Spires collects Personal Data directly from you as well as from other available sources to the extent relevant and permitted by applicable local law. Spires endeavors only to collect Personal Data that are necessary for the purpose(s) for which they are collected and to retain such data for no longer than necessary for such purpose(s). Subject to applicable local law and practice, the categories of Personal Data that are typically collected and processed in the recruitment context are:
- Information you provide: When you create an account in our recruitment management system or otherwise interact with HERE (either directly or through an agency or other third party), you may be asked to provide HERE with your information, such as
- your name, street address, telephone number and email address and other contact details;
- your competences, skills, experience and education, e.g. your CV or resume, previous employments, educational details and qualifications, third party references;
- your preferences, e.g. preferred country of employment, areas of interest as well as your preferred ways to be contacted by HERE); as well as
- Your user identity, e.g. user names and other such information used in connection with authenticating you.
2. What we will do with your Personal Data?
Spires we will collect, use, store and otherwise process your Personal Data for the purposes of spires recruitment or resourcing activities. Additionally, your Personal Data may be processed for other purposes you have consented to, or in cases where another legal basis applies or where we are legally allowed to do so. Whenever necessary and subject to statutory record-keeping requirements, spires will delete and/or anonymize Personal Data that are no longer needed. If there has not been any recent activity on your profile, we may delete your profile after a reasonable time in compliance with applicable laws. Otherwise we will maintain your profile as long as you retain it actively in our systems for you to be able to apply for available positions which may become available to you from time-to-time.
Spires will process your Personal Data for the following purposes:
- Communicating with you, in context of recruitment activities, such as:
- To obtain additional information where necessary;
- To inform you of available vacancies;
- To provide you with information relating to your application and to fulfill your requests.
- Managing recruitment and resourcing activities, including activities related to organizational planning. In the course of recruitment activities, we may use your information:
- To set up and conduct interviews and assessments;
- To evaluate, select and hire applicants;
- To conduct background and credit checks and assessments as required or permitted by applicable local law;
- To contact third party references provided by you to evaluate your previous performances;
- Or as otherwise necessary in context of recruitment activities.
3. Who has access to your data?
It is spires responsibility to implement appropriate access control measures to ensure that your Personal Data is only accessed by persons having a clear need to know such information.
The extent to which your Personal Data are made accessible will depend upon the nature of the data concerned. Prior to hire, your Personal Data is not made widely available. Some Personal Data, such as your resume, job history, and other information relevant to assessing your fitness for the position to which you have applied, are made available as needed to the spires team you are seeking to join, others within spires with a stake in the applied for role, and appropriate members of the spires Human Resources Department. Except as needed to assess your qualifications for the role, access to most of your Personal Data is restricted to certain experts (e.g. Human Resources, IT or Legal) to the extent necessary to perform their work tasks.
4. Transfer of your Personal Data
Spires will not sell, lease, rent or otherwise disclose your Personal Data except as provided in this section:
- Consent: Spires may share your Personal Data if you have given your consent for spires to do so.
- HERE companies and authorized third parties: Spires may share your Personal Data with other connected companies or authorized third parties who process Personal Data for spires for the purposes described in this Policy or otherwise provide recruitment related services to spires. In such cases spires will ensure that there is a genuine need to transfer your Personal Data and that measures are in place to safeguard the processing of your Personal Data through other spires connected companies or authorized third parties. Authorized third parties include, for example, recruitment agencies, professional advisors, external legal counsel, consumer credit reporting agencies, recruiting systems providers, providers of assessments and other third party suppliers. Authorized third parties may technically have access to your Personal Data in the course of providing their services but will be contractually restricted (or subject to a professional or statutory duty of confidentiality) from processing your Personal Data for other purposes. HERE also requires them to act consistently with this Policy and to use appropriate security measures to protect your Personal Data.
5. What steps are taken to safeguard Personal Data?
Privacy and security are key considerations for spires. We have assigned specific responsibilities to address privacy and security related matters. We enforce our internal policies and guidelines through an appropriate selection of activities, including proactive and reactive risk management, security and privacy engineering, training and assessments. We take appropriate steps to address online security, physical security, risk of data loss and other such risks taking into consideration the risk represented by the processing and the nature of the data being protected. Also, we limit access to our data bases containing Personal Data to authorized persons having a justified need to access such information.
6. Data quality
We take reasonable steps to keep the Personal Data we possess accurate and to delete incorrect or unnecessary Personal Data. We encourage you to access your Personal Data through your account from time to time to ensure that it is up to date. To the extent permitted or required by applicable local law or subject to your consent, we may use public sources in order to verify that Personal Data we hold is correct.
7. Your rights
With respect to the processing of your Personal Data, you will always have the rights as provided by applicable local law. In addition, this Policy provides you with the following rights:
- Right to access: You are entitled to be informed of what Personal Data spires holds about you, the purposes for which they are being processed and categories of recipients to whom they are being or may be disclosed. There may be certain categories of information prescribed by applicable local law that HERE may lawfully withhold. If spires declines to provide access to any of the Personal Data you request, you will be provided with the reasons for such a decision.
- Right to request correction and deletion: Subject to applicable local law, you may be entitled to request spires to rectify, delete or block (as appropriate) your Personal Data that is incorrect, incomplete or unnecessary.
- Right to data portability: Subject to applicable local law, you may be entitled to receive a copy of certain Personal Data in a commonly used machine-readable format.
- Right to object: You may object to spires processing of your Personal Data on compelling, legitimate grounds relating to your circumstances. Despite your objections, HERE may be required or permitted by law to process your Personal Data.
- Right to restriction of processing: You have the right to require spires to restrict its processing of your Personal Data (1) during verification of whether your right to object applies; (2) if you contest the accuracy of the Personal Data, for the period enabling HERE to verify the accuracy of the Personal Data; (3) if spires processing is unlawful; and (4) spires no longer needs your Personal Data for the purposes of the processing, but you wish spires to retain the data for the establishment, exercise, or defense of legal claims. During the restricted processing period, spires will only process the Personal Data for storage purposes, with your consent, for the establishment, defense or exercise of legal claims, or other purposes permitted by law.
- Remedies in case of a violation: You are entitled to all rights and remedies provided by local applicable law. Generally, you should seek redress in respect of a violation of this Policy from the spires company which originally collected the relevant Personal Data.
- Right to withdraw consent: Where the data processing is based on your consent, you may withdraw that consent at any time. Withdrawal of that consent will not affect the lawfulness of processing based on that consent prior to its withdrawal.
- Right to lodge a complaint with a supervisory authority: If you are located in a European Union member state or within the European Economic Area, you have the right to lodge a complaint about HERE’s data collection and processing actions with the supervisory authority concerned.
8. Whom to contact?
Here Spires is the controller of your Personal Data. If you have any queries about your Personal Data, contact primarily the relevant recruiting personnel through provided contacts or channels. Note that you may access and manage much of your Personal Data online by using the available profile management tools.
If you want to exercise your rights as described in the previous section of this Policy you may make a request in writing through provided contacts or channels.
HERE may need to identify you and to ask for additional information to be able to fulfill your request. HERE will fulfill your request within the timeframes required by applicable local law or, in the absence of such timeframes, within a reasonable time.
You may also contact spires Data Protection Officer if you have any queries concerning Privacy matters. Such queries and concerns may be made or reported in writing to the below address:
.webp)
